Assessor Resource

BSBPMG807
Manage portfolio resources

Assessment tool

Version 1.0
Issue Date: May 2024


This unit describes the skills and knowledge required to manage human resources within a portfolio. It covers capacity planning, capacity assessment, assignment and coordination of human resources for a portfolio.

A portfolio is the centralised management of one or more portfolios of projects, which includes identifying, prioritising, authorising, managing and controlling projects, programs and other related work, to achieve specific strategic business objectives.

It applies to individuals who operate at the strategic level within the organisation. Unlike projects or programs, a portfolio does not have a finite life, instead it is a continuous process and requires regular tending to ensure the portfolio remains in balance and is consistent with the organisation’s strategic objectives.

No licensing, legislative or certification requirements apply to this unit at the time of publication.

You may want to include more information here about the target group and the purpose of the assessments (eg formative, summative, recognition)


Evidence Required

List the assessment methods to be used and the context and resources required for assessment. Copy and paste the relevant sections from the evidence guide below and then re-write these in plain English.

ELEMENT

PERFORMANCE CRITERIA

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1. Assess portfolio resources capacity

1.1 Identify project and program resources based on resource forecasts

1.2 Capture a baseline of existing and proposed resources

1.3 Review, identify and assess the resource capacity of the organisation is regularly

1.4 Develop, review and update a portfolio resource strategy based on the status of projects and programs in the portfolio, taking into account the organisations resource constraints

2. Assess skills and experience

2.1 Capture and maintain details of human resource skill sets and experience

2.2 Capture and maintain human resource availability and utilisation information

2.3 Highlight human resource deficiencies and strengths are and factor these into the organisational workforce and development plans

2.4 Implement strategies to resolve human resource deficiencies and imbalances

2.5 Assess readiness for change and determine impacts of change

3. Assign project and program resources

3.1 Allocate resources optimally based on organisational strategic priority of projects and programs within the portfolio

3.2 Forecast the impact on the organisation of project/program resource allocation and utilisation against plans

3.3 Identify and investigate resource gaps and conflicts, and take appropriate action to resolve the identified resource constraints, in alignment with organisational strategic priorities

4. Coordinate and prioritise resources

4.1 Coordinate cross-organisational resource assignment to support prioritised projects and programs, based on risk, quality and other requirements

4.2 Reallocate resources from projects/programs cancelled or put on hold

Submission Requirements

List each assessment task's title, type (eg project, observation/demonstration, essay, assingnment, checklist) and due date here

Assessment task 1: [title]      Due date:

(add new lines for each of the assessment tasks)

Assessment Tasks

Copy and paste from the following data to produce each assessment task. Write these in plain English and spell out how, when and where the task is to be carried out, under what conditions, and what resources are needed. Include guidelines about how well the candidate has to perform a task for it to be judged satisfactory.

ELEMENT

PERFORMANCE CRITERIA

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1. Assess portfolio resources capacity

1.1 Identify project and program resources based on resource forecasts

1.2 Capture a baseline of existing and proposed resources

1.3 Review, identify and assess the resource capacity of the organisation is regularly

1.4 Develop, review and update a portfolio resource strategy based on the status of projects and programs in the portfolio, taking into account the organisations resource constraints

2. Assess skills and experience

2.1 Capture and maintain details of human resource skill sets and experience

2.2 Capture and maintain human resource availability and utilisation information

2.3 Highlight human resource deficiencies and strengths are and factor these into the organisational workforce and development plans

2.4 Implement strategies to resolve human resource deficiencies and imbalances

2.5 Assess readiness for change and determine impacts of change

3. Assign project and program resources

3.1 Allocate resources optimally based on organisational strategic priority of projects and programs within the portfolio

3.2 Forecast the impact on the organisation of project/program resource allocation and utilisation against plans

3.3 Identify and investigate resource gaps and conflicts, and take appropriate action to resolve the identified resource constraints, in alignment with organisational strategic priorities

4. Coordinate and prioritise resources

4.1 Coordinate cross-organisational resource assignment to support prioritised projects and programs, based on risk, quality and other requirements

4.2 Reallocate resources from projects/programs cancelled or put on hold

Copy and paste from the following performance criteria to create an observation checklist for each task. When you have finished writing your assessment tool every one of these must have been addressed, preferably several times in a variety of contexts. To ensure this occurs download the assessment matrix for the unit; enter each assessment task as a column header and place check marks against each performance criteria that task addresses.

Observation Checklist

Tasks to be observed according to workplace/college/TAFE policy and procedures, relevant legislation and Codes of Practice Yes No Comments/feedback
Identify project and program resources based on resource forecasts 
Capture a baseline of existing and proposed resources 
Review, identify and assess the resource capacity of the organisation is regularly 
Develop, review and update a portfolio resource strategy based on the status of projects and programs in the portfolio, taking into account the organisations resource constraints 
Capture and maintain details of human resource skill sets and experience 
Capture and maintain human resource availability and utilisation information 
Highlight human resource deficiencies and strengths are and factor these into the organisational workforce and development plans 
Implement strategies to resolve human resource deficiencies and imbalances 
Assess readiness for change and determine impacts of change 
Allocate resources optimally based on organisational strategic priority of projects and programs within the portfolio 
Forecast the impact on the organisation of project/program resource allocation and utilisation against plans 
Identify and investigate resource gaps and conflicts, and take appropriate action to resolve the identified resource constraints, in alignment with organisational strategic priorities 
Coordinate cross-organisational resource assignment to support prioritised projects and programs, based on risk, quality and other requirements 
Reallocate resources from projects/programs cancelled or put on hold 

Forms

Assessment Cover Sheet

BSBPMG807 - Manage portfolio resources
Assessment task 1: [title]

Student name:

Student ID:

I declare that the assessment tasks submitted for this unit are my own work.

Student signature:

Result: Competent Not yet competent

Feedback to student

 

 

 

 

 

 

 

 

Assessor name:

Signature:

Date:

Assessment Record Sheet

BSBPMG807 - Manage portfolio resources

Student name:

Student ID:

Assessment task 1: [title] Result: Competent Not yet competent

(add lines for each task)

Feedback to student:

 

 

 

 

 

 

 

 

Overall assessment result: Competent Not yet competent

Assessor name:

Signature:

Date:

Student signature:

Date: